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Property Management | 2 min read

7 Steps to Choosing the Right Property Management Software

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The Rockend Team

It’s no secret that property management can be a stressful occupation. Property managers are regularly required to manage portfolios in the hundreds, and staying on top of maintenance requests, routine inspections and everything else required in the day-to-day management of these properties can be difficult. This is why selecting the right real estate software is not only beneficial to your staff, but it can also put you ahead of the competition, allowing you to provide more responsive management and increased levels of customer service. 

1. Simple and reliable trust accounting 

Having the right property management software for your business is essential. You want your property accounting software to assist your staff in cutting down on their paperwork and time spent on mundane tasks.

2. Online access


There is no denying that we are living in an online world. By choosing a real estate software system which gives your owners and tenants 24/7 access to their property information, financial reports, photos and more, you will certainly stand out from the crowd.

3. Reporting

The ability to generate reports in just a few short steps will not only save your property managers time, but will assist them in staying on top of their workload and providing better customer service. This is an essential component of any system you choose.


4. Integration

Does the system you are considering offer integration? If your staff members are tired of having to copy and paste information between different documents and programs, a property management software system which integrates with third party applications can save a lot of time and improve your business processes.

5. Vacancy management

Having a real time vacancy list which you can search and filter by properties that are vacant, have an application being processed, and have been leased, is key to keeping owners and tenants happy. It will also help to manage the process of getting those vacant properties leased!

6. Saves time

Your chosen property management system should save you time. Choose a system which automates mundane and time consuming tasks. Something simple like a smart search function that can display all relevant contact information for a property, or the ability to create emails and send reports directly from the software are great tools for improving efficiency.

7. Managing property maintenance

Last but by no means least, is the ability to seamlessly manage property maintenance, which can be one of the most difficult aspects of a property manager’s job. A software system with simple and easy-to-follow workflows can allow your property managers to record all the information they need and easily access any quotes, work orders and even images of the work required.

If you’re looking for real estate software, Rockend’s Rest Professional or Property Tree are two leading property management solutions. Both systems have an array of functionality which is designed to make your job easier. Contact us to discuss how we can help you achieve your business goals.

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Check out some of our other articles

The Rockend Blog is a great way to stay up-to-date with all the latest Property and Strata news and insights.

Check out some of our other articles here.

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